Before/After School Program 2024-2025

Enrollment Instructions

ENROLLMENT FOR THE 2024-25 SCHOOL YEAR IS NOW OPEN!

Ready to get your kid involved with us? Awesome, let’s get started! Just a heads up, we’ll need an application for each of your kiddos, and make sure it’s their name on it, not yours.

We’re all about equal chances here. That’s why we have scholarships to make sure every child gets the opportunity to belong. You’ll find an option to show interest in our scholarship program as you fill out the application.

After you’ve sent in your application, our team will send over an invoice for the first week’s payment (reflecting scholarship if applied) and the yearly enrollment fee, including any scholarship details if you’ve requested. To lock in your child’s place, you’ll need to complete the membership application and settle that invoice or express interest in that scholarship.

You’ll know your child’s spot is all set once you’ve processed a new enrollment through the parent portal, paid your invoice/received scholarship confirmation, and received your official “Welcome to the Club” email from our crew.

All school-aged youngsters from K – 12 are invited to join us. We’re proud to be a club that embraces everyone, and we don’t discriminate based on race, creed, religion, national origin, sexual orientation, or disability. We’ll do our best to accommodate children with disabilities, but due to our 1:20 staff/child ratio, we can’t provide one-on-one care. All kids must be able to follow directions in a group setting to join in our Club fun. If you have any concerns or questions about your child’s ability to participate, we can address those during your parent orientation meeting.

When you fill out our membership application, you’re also giving the thumbs up to our 2024-2025 Parent Handbook. We recommend giving it a read to get a handle on our policies and procedures. You can find it right here: Parent Handbook 2024-2025.

An updated version of our parent handbook is available here: Parent Handbook 2024-2025

PARENT PORTAL INSTRUCTIONS:

Click “Need a login?” to set up a new user if it is your first time logging into the portal. IMPORTANT: If you signed your child up for Summer 2024 using the parent portal, please use the same email address as your username to pull up your child’s existing information and avoid creating a duplicate of your child in our system.
Once you have created your account, check your junk mail folder to find the email from the system which will allow you to set your password and then log into the portal.
Once you have logged into the portal, you may see your child’s information under “Memberships & Registrations”. If you don’t see your child here, that means the system couldn’t match up to your existing account (we may be missing your email address, etc.). You will have to add your child as a new contact and start a new membership form for them.
To register a child or renew a child’s membership, click Browse Memberships under Online Registration.
Under “Choose a Club”, choose ALL CLUBS in order to see our available locations.
Once you have selected the site you wish to register your child for, select your child’s name under Select Contacts, or Create a New Contact to add a new record for your child. Please be sure you are purchasing a membership under your CHILD’S name, and not your own. Once you get to the membership form, you should be answering all of the questions that come up under your child’s name, and not your own.
Complete/update the membership form for each child you wish to enroll, including signing off on all Club waivers. By completing the membership application, you are also signing off on all policies and procedures in our 2024-25 Parent Handbook.
After enrolling your child, our Club Directors will send you an invoice for your first week’s payment. Your child’s spot in our program is not secured until you have 1. paid the invoice or received scholarship confirmation and 2. received a notification of acceptance email from Club staff.

If you encounter error messages at any point in the registration process or have any questions, please contact the Club Director over your child’s site. If you receive an error message, please include a screenshot in your email so we can see where the error occurred.

Pulaski: Devon Yurko, dyurko@bgcsctn.org
Randolph Howell, Wayne Street: Carrika Washington, cwashington@bgcsctn.org
Teen Center: Haley Johnson, hjohnson@bgcsctn.org
Culleoka, Mt. Pleasant, Santa Fe, Hampshire, Woodard, Marvin Wright, Spring Hill Elementary, Spring Hill Middle, Battle Creek Elementary, Battle Creek Middle: Christian Wyatt, cwyatt@bgcsctn.org

2024-25 Club Locations

Battle Creek Elementary: After School Program will be offered on site for Battle Creek Elem Club members from school dismissal until 6pm.

Battle Creek Middle: After School Program will be offered on site for Battle Creek Middle Club members from the time of school dismissal until 6pm.

Brown Elementary: For the After School Program, Club members that attend Brown will be bused to 209 Wayne Street upon school dismissal. The program will run until 7pm.

Culleoka Unit School: After School Program will be offered on site at the school for Culleoka Club members from the time of school dismissal until 6pm.

E.A. Cox Middle: For the After School Program, Cox 5^th graders will be bused to 209 Wayne Street, and Cox 6-8^th graders will be bused to the Teen Center at 210 W. 8^th Street from the time of dismissal until 7pm.

Hampshire Unit School: After School Program will be offered on site for Hampshire Club members from the time of school dismissal until 6pm.

Highland Park Elementary: For the After School Program, Highland students will be bused to 209 Wayne Street following school dismissal until 6pm.

JE Woodard Elementary: After School Program will be offered on site for Woodard Club members from school dismissal until 6pm.

JR Baker Elementary: For the After School Program, Club members that attend Baker will be bused to 209 Wayne Street upon school dismissal. The program will run until 7pm.

Marvin Wright Elementary: After School Programs will be offered on site for Marvin Wright Club members at school dismissal until 6pm.

Mt. Pleasant Elementary: After School Program will be offered on site for Mt. Pleasant Elementary Club members from the time of school dismissal until 6pm.

Mt. Pleasant Middle/High School: After School Program is currently being offered at the Mt. Pleasant Community Center. 502 Gray Ln. Mt Pleasant, TN. 38474

Pulaski Club, 540 Massey Drive, Pulaski, TN: After School Program Only (school dismissal until 7pm) for grades K-12^th. Members will be dropped off by the Giles County Public Schools’ buses at the corner of Victoria Place and Massey Drive and escorted by BGC staff to the Club entrance.

Randolph Howell Elementary: After School Programs will be offered on site for Randolph Howell Club members from 6am until the school bell rings, and school dismissal until 6pm.

Riverside Elementary: For the After School Program, Riverside students will be bused to 209 Wayne Street from the time of dismissal until 6pm.

Santa Fe Unit School: After School Program will be offered on site for Santa Fe Club members from the time of school dismissal until 6pm.

Spring Hill Elementary: After School Program will be offered on site for Spring Hill Elementary Club members from school dismissal until 6pm.

Spring Hill Middle: After School Program is not currently being offered at Spring Hill Middle School. Please let school admin know if you are interested in BGC services being offered at this location.

Whitthorne Middle: For the After School Program, Whitthorne 5^th graders will be bused to 209 Wayne Street, and Whitthorne 6-8^th graders will be bused to the Teen Center at 210 W. 8^th Street from the time of dismissal until 7pm.

BGC Teen Center, 210 W. 8^th St., Columbia: After School Program Only (school dismissal until 7pm) for grades 6-12^th who attend Central High School, Spring Hill High School, E.A. Cox Middle, or Whitthorne Middle. Students will be bused from school to the Teen Center each afternoon after school, or ride the trolley (Spring Hill High).

BGC Wayne Street Unit, 209 Wayne St., Columbia: After School Program Only (school dismissal until 7pm) for grades K-5^th who attend Brown, Baker, Highland Park, Riverside, E.A. Cox, or Whitthorne. Students will be bused from their schools to this location.

Hours

After-school care will be offered from dismissal until 7pm for Wayne Street, Teen Center, and Pulaski Club. All other sites will remain 6pm. All youth must be picked up on time based on their site’s closing time. During break periods, standard hours will be 7am-6pm.

Fees

In order to reserve your child’s slot for the school year, we require payment of the Registration Fee and the first Membership Fee installment. Membership Fees for the 2023-2024 School Year are as follows:

Registration fee is a one-time fee of $40 which covers the Aug. 2024 through July 2025 period.

After School Care- $2,035 (can be paid in 37 weekly installments of $55 each)
Break Periods:

Fall Break — $75 for the week (7am-6pm)
Thanksgiving Break (3 days) — $45 for standard hours (7am-6pm).
Winter Break (5 days) — $75 for standard hours (7am-6pm).
Spring Break — $75 for standard hours (7am-6pm).

DROP-INS: Drop-ins of non-registered members are only allowed during Teacher In-Service Days and Break periods. The fee for this service is $20 per day (7am-6pm). Teacher In-Service Days for registered Club members are already included in the annual totals listed above. See below for more details.

Teen Center parents—contact Director Haley Johnson for pricing, (931) 490-9401 x2607 or hjohnson@bgcsctn.org.

Pulaski Club parents—contact Director Devon Yurko for pricing, (931) 424-5815 or dyurko@bgcsctn.org.

Financial assistance

We believe that every child should have access to a first class out-of-school program. No child or family is ever turned away based on inability to pay.

Boys & Girls Clubs of South Central Tennessee offers financial assistance for families who cannot afford the above fees. To request financial assistance, please complete the Financial Assistance Application. You will submit the completed application via HelloSign and then email all required documentation (past year’s tax return, two recent check stubs, and documentation for all other forms of income received) to the Unit/Area Director for your child’s site. A staff member will review your application and then notify you what your fee will be for the 2023-2024 program year. Financial aid is distributed on a first-come, first-served basis.

PLEASE NOTE: All families receiving financial aid will be required to sign up for ACH auto debit for weekly payments of their reduced fee amount.

Children may attend the program before a financial assistance agreement is reached, but parents/guardians are responsible for paying the full rate for the first week’s fee to reserve their child’s spot until their financial aid rate is approved by BGCSCTN staff.

Still have questions? For more information, please contact the staff members over your child’s site.