Boys & Girls Clubs of South Central Tennessee

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Before/After School Program 2022-2023

Enrollment Instructions

Enrollment for the 2022-2023 school year is NOW AVAILABLE! Registration is taking place through our new parent portal, available by clicking here. Please pay close attention to and follow the step-by-step PARENT PORTAL INSTRUCTIONS below to successfully sign your child up for our before/after school programs.

Please complete one application per child that you wish to enroll, ensuring that you are purchasing a membership under your CHILD’S name and not your own.

Once your completed application is received, Club staff will then email you an electronic invoice for the first week’s payment and the annual enrollment fee via Square. In order to secure your slot, you must complete both the membership application AND pay the Square invoice.

Your slot is not secured until you have 1) purchased a new enrollment for your child via the parent portal, 2) received and paid your Square invoice, and 3) received an official “Notification of Acceptance” email from Club staff.  

Enrollment is open to all school age children in grades K – 12. BGCSCTN does not discriminate on the basis of race, creed, religion, national origin, sexual orientation, or handicap. Every effort will be made to accommodate children with disabilities. However, BGCSCTN maintains a 1:20 staff/child ratio and cannot provide one-on-one care. Children must be able to follow directions in a group setting in order to participate in the activities of the Club. Please discuss any specific concerns or questions you have about your child’s ability to participate in Club activities with the site’s Unit/Area Director during your parent orientation meeting.

By completing our 2022-23 membership application, you are also signing off on our Parent Handbook, verifying that you have reviewed and agreed to all policies and procedures therein. An updated version of our parent handbook is available here

PARENT PORTAL INSTRUCTIONS:

  1. Click “Need a login?” to set up a new user if it is your first time logging into the portal. IMPORTANT: If you signed your child up for Summer 2022 using the parent portal, please use the same email address as your username to pull up your child’s existing information and avoid creating a duplicate of your child in our system.
  2. Once you have created your account, check your junk mail folder to find the email from the system which will allow you to set your password and then log into the portal.
  3. Once you have logged into the portal, you may see your child’s information under “Memberships & Registrations”. If you don’t see your child here, that means the system couldn’t match up to your existing account (we may be missing your email address, etc.). You will have to add your child as a new contact and start a new membership form for them.
  4. To register a child or renew a child’s membership, click Browse Memberships under Online Registration.
  5. Under “Choose a Club”, choose ALL CLUBS in order to see our available locations
  6. Once you have selected the site you wish to register your child for, select your child’s name under Select Contacts, or Create a New Contact to add a new record for your child. Please be sure you are purchasing a membership under your CHILD’S name, and not your own. Once you get to the membership form, you should be answering all of the questions that come up under your child’s name, and not your own.
  7. Complete/update the membership form for each child you wish to enroll, including signing off on all Club waivers. By completing the membership application, you are also signing off on all policies and procedures in our 2022-23 Parent Handbook, available for your review at here.
  8. After enrolling your child, our Club Directors will send you an invoice via Square for your first week’s payment. Your child’s spot in our program is not secured until you have 1. paid the invoice and 2. received a notification of acceptance email from Club staff.

If you encounter error messages at any point in the registration process or have any questions, please contact the Club Director over your child’s site. If you receive an error message, please include a screenshot in your email so we can see where the error occurred.

2022-23 Club Locations

Battle Creek Elementary: After School Program will be offered on site for Battle Creek Elem Club members from school dismissal until 6pm.

Battle Creek Middle: After School Program will be offered on site for Battle Creek Middle Club members from the time of school dismissal until 6pm.

Brown Elementary: For the After School Program, Club members that attend Brown will be bused to 209 Wayne Street upon school dismissal. The program will run until 6pm.

Culleoka Unit School: After School Program will be offered on site at the school for Culleoka Club members from the time of school dismissal until 6pm.

E.A. Cox Middle: For the After School Program, Cox 5th graders will be bused to 209 Wayne Street, and Cox 6-8th graders will be bused to the Teen Center at 210 W. 8th Street from the time of dismissal until 6pm.

Hampshire Unit School: After School Program will be offered on site for Hampshire Club members from the time of school dismissal until 6pm.

Highland Park Elementary: For the After School Program, Highland students will be bused to 209 Wayne Street following school dismissal until 6pm.

JE Woodard Elementary: Before & After School Programs will be offered on site for Woodard Club members from 6am until the school bell rings, and school dismissal until 6pm.

JR Baker Elementary: Before & After School Programs will be offered on site for Baker Club members from 6am until the school bell rings, and school dismissal until 6pm.

Marvin Wright Elementary: Before & After School Programs will be offered on site for Marvin Wright Club members from 6am until the school bell rings, and school dismissal until 6pm.

Mt. Pleasant Elementary: After School Program will be offered on site for Mt. Pleasant Elementary Club members from the time of school dismissal until 6pm.

Mt. Pleasant Middle/High School: After School Program is not currently being offered for Mt. Pleasant Middle/High students. We are exploring other options to serve more youth in Mt. Pleasant. 

Pulaski Club, 540 Massey Drive, Pulaski, TN: After School Program Only (school dismissal until 6pm) for grades K-12th. Members will be dropped off by the Giles County Public Schools’ buses at the corner of Victoria Place and Massey Drive and escorted by BGC staff to the Club entrance.

Randolph Howell Elementary: Before & After School Programs will be offered on site for Randolph Howell Club members from 6am until the school bell rings, and school dismissal until 6pm.

Riverside Elementary: For the After School Program, Riverside students will be bused to 209 Wayne Street from the time of dismissal until 6pm.

Santa Fe Unit School: After School Program will be offered on site for Santa Fe Club members from the time of school dismissal until 6pm.

Spring Hill Elementary: After School Program will be offered on site for Spring Hill Elementary Club members from school dismissal until 6pm.

Spring Hill Middle: After School Program is not currently offered at Spring Hill Middle School. If you are interested in after school programs being offered at SHMS, please notify school administration and the Club’s Area Director. During teacher in-service days or school breaks, SHMS students may attend all-day programs at our consolidated Spring Hill site. 

Whitthorne Middle: For the After School Program, Whitthorne 5th graders will be bused to 209 Wayne Street, and Whitthorne 6-8th graders will be bused to the Teen Center at 210 W. 8th Street from the time of dismissal until 6pm.

BGC Teen Center, 210 W. 8th St., Columbia: After School Program Only (school dismissal until 6pm) for grades 6-12th who attend Central High School, Spring Hill High School, E.A. Cox Middle, or Whitthorne Middle. Students will be bused from school to the Teen Center each afternoon after school, or ride the trolley (Spring Hill High).

BGC Wayne Street Unit, 209 Wayne St., Columbia: After School Program Only (school dismissal until 6pm) for grades K-5th who attend Brown, Highland Park, Riverside, E.A. Cox, or Whitthorne. Students will be bused from their schools to this location.

 

Hours

Before school programs will be offered from 6am until the school bell rings. After school programs will be offered from dismissal until 6pm. All youth must be picked up by 6pm. During break periods, standard hours will be 7am-6pm for all sites unless otherwise noted (follow our Facebook page for updates). 

 

Fees

In order to reserve your child’s slot for the school year, we require payment of the Registration Fee and the first Membership Fee installment. Membership Fees for the 2022-2023 School Year are as follows:

Registration fee is a one-time fee of $40 which covers the Aug. 2022 through July 2023 period.

  1. Before School Care ONLY– $1,665 (can be paid in 37 weekly installments of $45 each)
  2. Before & After School Care– $2,405 (can be paid in 37 weekly installments of $65 each)
  3. After School Care ONLY- $2,035 (can be paid in 37 weekly installments of $55 each)
  4. Break Periods:
  • Fall Break — $75 for the week (7am-6pm)
  • Thanksgiving Break (3 days) — $45 for standard hours (7am-6pm).
  • Winter Break (5 days) — $75 for standard hours (7am-6pm).
  • Spring Break — $75 for standard hours (7am-6pm).

DROP-INS: Drop-ins of non-registered members are only allowed during Teacher In-Service Days and Break periods. The fee for this service is $20 per day (7am-6pm). Teacher In-Service Days for registered Club members are already included in the annual totals listed above. See below for more details.

Teen Center parents—contact Director Haley Johnson for pricing, (931) 490-9401 x2607 or hjohnson@bgcsctn.org.

Pulaski Club parents—contact Director Devon Yurko for pricing, (931) 424-5815 or dyurko@bgcsctn.org.

 

Financial assistance

Boys & Girls Clubs of South Central Tennessee offers financial assistance for families who cannot afford the above fees. To request financial assistance, please complete the Financial Assistance Application. You will submit the completed application via HelloSign and then email all required documentation (past year’s tax return, two recent check stubs, and documentation for all other forms of income received) to the Unit/Area Director for your child’s site. A staff member will review your application and then notify you what your fee will be for the 2022-2023 program year. Financial aid is distributed on a first-come, first-served basis.

PLEASE NOTE: All families receiving financial aid will be required to sign up for ACH auto debit for weekly payments of their reduced fee amount.

Children may attend the program before a financial assistance agreement is reached, but parents/guardians are responsible for paying the full rate until a reduced Fee Agreement is approved and signed by BGCSCTN staff.

 

Still have questions? For more information, please contact the staff members over your child’s site.

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